1. Meetings.
a. Meetings of the Member Congregations shall be held at such place as may be determined by the Board from time to time. Member Meetings are intended to provide opportunity for celebration, sharing and worship, in addition to conducting official business. Member Meetings provide opportunity to assemble for worship, fellowship, prophecy, acquaintance, and understanding, and to deepen Christian commitment.
b. The Member Congregations shall meet annually at a time and place set by the Board, for purposes of elections of conference positions and transacting such other business as may properly come before the meetings. The location of the annual meeting is rotated among Member Congregations. The date and location of the next annual meeting are announced at the close of the prior year’s annual meeting.
c. Special meetings of the Member Congregations may be called by the Board. Special meetings of the Member Congregations shall be called by the Board following written request by 25% or more of the Member Congregations for the purposes set out in such request.
d. All Member Congregations entitled to vote at the time meeting notices are sent shall be entitled to vote at such meetings unless they have dissolved, voluntarily resigned, or been terminated.
2. Purpose. Delegates appointed by the Member Congregations have the authority to transact the business of PNMC, including but not limited to the following actions:
a. Discuss and decide major issues of policy for PNMC, and discern the voice of the Spirit in the midst of the Member Meeting.
b. Provide opportunity to speak to the establishment of general policies and the development of programs to carry out those policies.
c. Receive reports from the Board, PNMC staff, teams and other conference activities. Reports shall be presented in writing and shall include financial accounting.
d. Elect the following as needed:
(1) Moderator Elect.
(2) Board members to fill new terms and vacancies.
(3) Secretary and Treasurer.
(4) Gift Discernment Team members. This team identifies and recommends persons to the Board to fill elected positions which need to be affirmed by the delegates at the annual Member Meeting.
3. Notices. Notices to Member Congregations shall be sent to the address shown on the conference records, unless other methods of notice are provided in these Bylaws. The notice shall include the date, place and time of the meeting, list those matters to come before the meeting, and name any nominees for offices, if applicable. Mailed notice is deemed received three (3) days after it is mailed. The transactions of any meeting, however called or noticed, shall be valid. Notice of the annual meeting shall be given to the Member Congregations in writing at least ninety (90) days prior to the meetings. Notice of special meetings shall be sent to all Member Congregations at least thirty-five (35) days prior to such meeting, and within seven (7) days of receipt of the written request for such meeting specified above (1.c.).
4. Quorum. The delegates present at a duly noticed meeting of the Member Congregations constitute a quorum for the transaction of business. The quorum shall not be lost by the withdrawal of delegates prior to adjournment. Any meeting may be adjourned by a majority vote of the delegates present.
5. Ballots. Election of conference positions shall be by written ballot. Any other vote may be by written ballot at the discretion of the Chairperson of the meeting, or upon request by a delegate.
6. Conduct of Meetings.
a. The Moderator shall preside at meetings of the Member Congregations. In the Moderator’s absence, the Moderator Elect shall preside. If the Moderator Elect is also absent, the Board shall appoint another person to preside.
b. The Secretary of the Board shall act as Secretary of all delegate meetings of Member Congregations. In the Secretary’s absence the Chairperson of the meeting shall appoint a substitute.
c. The Chairperson shall appoint tellers to receive and count ballot votes at any meeting of Member Congregations.
